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Emberforge Works — Custom Operational Software

Stop renting software that almost fits your business.

We design and build custom applications, workflow automation systems, and web-based management platforms for professional service businesses — architected around how you actually operate, and delivered end to end.

Built & deployed, not just prototyped Your system, your domain, no vendor lock Over a decade of enterprise systems experience
Sound familiar?

You know something's broken. You just can't always name the fix.

Payments you can't cleanly track. Onboarding that drags on for days. A job that doesn't move until you're on the phone. A status nobody can answer without asking you. We've spent over a decade turning exactly these bottlenecks into systems that run themselves.

See the six workflows we turn into clean systems →
What we build

Systems that replace the spreadsheets, the duct tape, and the five tools that don't talk to each other.

01

Custom Applications

Web and mobile platforms built around your workflow — not someone else's template. Client records, scheduling, documents, and reporting unified in one system your team actually uses.

02

Process & Workflow Automation

We find the repetitive, error-prone work draining your team's hours — intake, document generation, data entry, follow-ups — and build software that handles it automatically. No more manual steps between tools that don't talk to each other.

03

Web-Based Management Systems

Secure, role-based platforms your team reaches from anywhere. Real-time data, automated workflows, and reporting that retires the spreadsheets and disconnected tools holding you back.

04

End-to-End Delivery

Architecture, build, deployment, hosting, and ongoing maintenance — handled. You get a working system running on your own domain, not a prototype and an invoice.

How we work

Most software starts with a feature list. We start with your process.

Before a line of code, we map what moves through your business — where it slows down, where it breaks, and what it costs you in manual hours. Then we design the system around it.

The result is software that fits the way you operate today and scales as you grow — backed by over a decade of building enterprise workflow and integration systems in regulated industries. And because we build with modern, AI-assisted tooling, work that once took enterprise teams months now ships in weeks — enterprise-grade systems, without the enterprise price tag or timeline.

Process first

We design around your operations, then build. The workflow drives the software.

Owned, not rented

Deployed on your domain, your data stays yours. No per-seat ceilings, no vendor lock dictating your roadmap.

Built to scale

Architected so the system that fits ten clients still fits a thousand without a rebuild.

Who we are

Twelve years untangling Fortune 500 operations — now focused on yours.

Emberforge Works is led by Erick Quintanilla, who spent over twelve years as a developer and process consultant inside some of the most complex, heavily regulated organizations in the country — across banking, healthcare, and aviation. The work was the unglamorous core of how large enterprises actually run: mapping broken workflows by hand, automating the manual steps, and connecting systems that were never built to talk to each other. That same discipline — understand the process first, then build the system around it — is exactly what goes into your business. The only thing that's changed is speed: modern tooling now delivers in weeks what used to take enterprise teams months.

Enterprise-grade thinking

The same rigor applied to billion-dollar operations, scaled to fit a business your size.

Regulated-industry experience

Built for businesses where accuracy, security, and compliance aren't optional.

Analyst and builder in one

The person who maps your process is the person who builds the system. Nothing lost in the handoff.

What we ship

We don't just build software for clients. We run our own.

The fastest way to judge a builder is to look at something they own, maintain, and put their name on. This one is live, paid for by us, and used by real practices every day.

Live in production

DoulaFlow

Practice management software for birth workers

mydoulaflow.com ↗
Scope equivalent Operations Platform

Before

A practice ran across a paper binder, a text thread, and a shared calendar. Contracts were printed, signed by hand, and scanned back. Nobody could answer "did she sign yet" without digging through three places.

After

Intake through signed contract is now one link. Every client's stage, documents, invoices, and appointments sit in one record, and each family gets a private portal she can open on her phone.

app.mydoulaflow.com/clients
The DoulaFlow clients list, showing each client's due date, next appointment, services, and stage.

Every client's stage, due date, and next appointment on one row — the whole caseload in a single view, instead of a binder and a text thread.

Client records Scheduling & appointments Secure documents E-signature Invoicing & payments Client portal Reporting
How we work together

Every project starts with a Blueprint.

Before we quote a build, we map your process and define exactly what gets built. You own the Blueprint outright, so it is a build-ready spec you can execute with us or hand to your own developers.

Step one

Blueprint

A paid engagement that ends with a fixed scope, a recommended architecture, and a firm price. No guesswork, no surprise invoices.

  • Process & workflow mapping
  • Data model & recommended architecture
  • Feature scope & functional requirements
  • Fixed-price build quote
Flat
$1,000
Credited in full toward your build

Then we build.

One question sorts most projects: who logs in?

Launch
One focused application, live on your domain.
Starts at
$8,000
Best when Your team needs the system. Your clients do not log in.
  • One core workflow, built around how your team works
  • Secure login with user roles and permissions
  • Custom dashboard and reporting
  • Deployed end to end on your own domain
  • 90 days of post-launch support
Where most projects land
Workflow
Your whole process, running end to end.
Starts at
$15,000
Best when The process reaches outside your team, but your clients still do not need accounts.
  • Everything in Launch
  • Multiple connected workflows in one system
  • Automated documents, contracts, and e-signature
  • Clients and vendors respond through secure links, with no logins to manage
  • Automated reminders and follow-ups so nothing stalls
Operations Platform
A system your team and your clients both live in.
Starts at
$25,000
Best when Your clients need their own secure login.
  • Everything in Workflow
  • Client portal with its own secure login
  • Payments, scheduling, and messaging
  • Third-party API and system integrations
  • Role-based access enforced at the data layer

Custom Platform

Native mobile apps, multi-location architecture, and builds in regulated industries. Scoped individually from the Blueprint.

$40,000+

Care Plan

Ongoing support after you launch. Month to month, so you stay because it is working — not because you are locked into a contract.

  • Managed hosting & uptime
  • Priority bug fixes
  • Small enhancements
  • No long-term contract
From
$150/mo
How a build runs

A five-figure build shouldn't feel like a leap of faith.

Every build — from a Launch app to a full Operations Platform — runs in controlled stages. You see working software at each step and sign off before it moves forward, and the price is fixed at the Blueprint, so the number never moves on you mid-project.

01

Blueprint

We map the process and lock a fixed scope and price before any build begins.

You approve the plan
02

Foundation

Architecture and data model built first — the structure everything else sits on.

You see the shape
03

Built in stages

Features arrive as working pieces, not one big reveal at the end. You test each as it lands.

Demo & feedback each stage
04

Refine

We iterate on what you've seen until it matches how you actually work.

Nothing ships without sign-off
05

Launch & support

Deployed to your own domain, configured, and backed by a post-launch support window.

It's yours
Fixed price, set at the Blueprint

You know the full number before the build starts. No runaway budget, no surprise invoices.

Working software at every stage

You're never months in with nothing to show. Progress is visible from the first stage on.

Support without the lock-in

After launch, the Care Plan is month-to-month. You stay because it's working — not because you're trapped in a contract.

Get started

Tell us what you're trying to build. We'll start with a Blueprint.

Tell us about your project — we'll reply within a day.